Once everything is in place to hold this type of data you will be advised. Although Microsoft 365 is able and certified to hold medical, clinical, and/or personally identifiable health research data, it is not recommended that you use it for this purpose at this stage of the University Microsoft 365 rollout. Many health organisations in New Zealand and Australia use Microsoft 365 for clinical data, as do a number of government departments. How to register for Multi-factor Authentication Using Microsoft 365 for clinical data Enter your password, and click Use an app to retrieve authentication codes from the authentication app on your. Multi-factor authentication (MFA) or watch this video from Microsoft: Then, click Set Up Two-Factor Authentication. Staff can change their MFA at any time by following the steps outlined in the related article: ITS Cyber Security recommend that staff use the Microsoft Authenticator mobile application as it provides the strongest security for University of Otago Microsoft 365 accounts and data. If you are unable to install the Microsoft Authenticator app on your mobile phone, you can receive a text code as an alternative method. You will need to download the "Microsoft Authenticator" app from the Apple or Android app stores to your mobile phone. See more at Set up multi-factor authentication in Microsoft 365 Business Premium Use the Outlook app on your devices When MFA is enforced, the authenticator app serves as a second form of authentication. For example, a login on your web browser at home may also require you to approve access via an app on your mobile phone or to enter a code sent to it. When MFA is required, members of the organization can use the Microsoft Authenticator app to securely sign in on their devices. This means that when working remotely (for example. ![]() Microsoft 365 uses multi-factor authentication ( MFA) as its security mechanism and this requires you to provide two or more known pieces of information to authenticate your identity. The Department of Premier and Cabinet has enforced Multi-Factor Authentication (MFA) for Microsoft 365. This can be either a work cell phone or a personal cellphone. For security reasons, staff who want to use Microsoft 365 (formerly known as Office 365) outside of the University network must have access to a mobile phone.
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